How do I use FH260?
Here is how most people use FH260, step by step: 1. Sign in from the Sign In page with your email or username and your 4-digit PIN. 2. On the Home page, check your Expense Account Summary (Expenditure, Receipts and Balance amounts) and any Required Action notices. 3. Go to Apply to submit a new fund request or a reimbursement, picking a category, a sub-category, and attaching any supporting documents. 4. Once funds are approved and spent, go to Receipts to upload proof of spending for each pending item, or write a reconciliation note if you have no receipt. 5. Use Transfer if you need to move money from your balance (or a colleague's) into a different category. 6. Use Downloads any time you need a copy of a receipt that has already been uploaded. 7. Use Disbursement to track every request's status, from Pending through to Cleared. You can update your name, role, bio and theme from View/Edit Profile at any time.
How do I sign in to FH260?
On the Sign In & Sign Up page, enter your email or username and your 4-digit PIN, then press Sign In. If you are not registered yet, use "Request sign up" to ask for an account, or "Have a sign up code?" if you already received one. If you forgot your PIN, use "Forgot your PIN?" to reset it.
How do I create an FH260 account?
There are two ways to request an FH260 account from the Sign In & Sign Up page. If you do not have a signup code yet, choose "Request sign up" and submit your full name, email and country so an administrator can review the request. If you already have a signup code, choose "Have a sign up code?", verify the code, then set a username, email, 4-digit PIN (confirmed) and country to finish creating the account.
How do I reset my FH260 PIN?
From the Sign In page, choose "Forgot your PIN?" and enter the email address associated with your account to receive a reset link. On the Reset PIN page, enter a new 4-digit PIN that does not use sequential numbers, confirm it by typing it again, and submit. The confirm PIN must match exactly before the reset will go through.
What is the Forex Calculator in FH260?
The Forex Calculator on the Home page gives real-time currency conversion rates. Choose a "From" currency and a "To" currency (USD, EUR, GBP, KES, UGX, GHS, TZS or ZMW), enter an amount, and FH260 shows the Buy Rate, Sell Rate and the Converted Amount.
What information is shown on the FH260 Home dashboard?
The Home page shows your Expense Account Summary with the Expenditure Amount (total requested and approved), the Receipts Amount (total receipts processed) and the Balance Amount (amount still awaiting receipts). It also lists any Required Action items that need your attention, the Forex Calculator, and quick links to Apply for Funds, Upload Receipts and Transfer Funds.
How do I apply for funds in FH260?
The Apply page lets you submit a Fund Request. Choose a Request Type of New or Reimbursement, then pick a Category (for example Fuel, Projects, Office, Transport, Training, Vehicle Repair, and more) and a matching Sub-category. You can optionally enter Money at Hand and a Transaction Cost/Bank Charge, and attach optional supporting documents (PDF, Word or Excel, up to 10MB each) or use the Reconcile box if you have no receipt. Press Proceed to see the Total Request, then Send and Download Receipt to submit it.
How do I use the Apply page in FH260?
To apply for funds: open Apply, select New or Reimbursement as the Request Type, choose a Category and its matching Sub-category (add a sub-category if the right one is missing), and fill in the amount details. Attach any supporting documents or photos, or write a reconciliation note if a receipt is not available. Review the Total Request shown, then press Proceed followed by Send and Download Receipt to finish.
How do I upload receipts in FH260?
The Receipt Portal lists the expenses on your name or a colleague's name that are awaiting receipts. Click on an entry under Pending Receipts or Uncleared Transfers and upload the matching receipt. Uploading receipts (or adding a reconciliation note when none exists) shows accountability and lets the request be verified and approved.
How do I use the Receipt Portal in FH260?
Open Receipts, choose who you are clearing receipts for, then look under Pending Receipts for approved spending that still needs proof, or Uncleared Transfers for transferred amounts that still need proof. Click the item and upload the receipt file (or write a reconciliation statement) so it can be scanned and sent for verification and approval.
What are downloads in FH260?
Downloads are receipts that have already been uploaded. The Downloadable Receipts page lets you view and re-download them at any time.
How do I download a receipt in FH260?
Open Downloads and pick a Receipt Duration (Annually, Three-Quarter, Half-Yearly, Quarterly, or 1 Month). The table lists each matching receipt with its Reference, Date, Total Amount, Balance and Applicant, with a Receipt Link you can open or download.
How do I transfer funds in FH260?
The Fund Transfer page moves money from your current balance (or a colleague's, if you choose "Transfer Colleague's Funds") into a new expense category. In the From section, pick the Receipt Number the funds are coming from; the Total Amount, Receipt Amount (Balance) and Receipt Category fill in automatically. In the To section, choose the new Category and Sub-category, add the item details and amount, then add an optional Transaction Cost before reviewing the Fund Transfer Summary and pressing Submit Transfer.
How do I use the Transfer page in FH260?
On Transfer, choose Transfer Type (your own funds or a colleague's), select the Receipt Number to transfer from, then fill in the To section with the new Category, Sub-category and item description/amount. Press Add Item for each line, add a Transaction Cost if needed, press Proceed to Summary to review everything, and press Submit Transfer to finish. The Outstanding Amount shows what is left on the original receipt after the transfer.
When is it possible to make a transfer in FH260?
A transfer is possible when there is a need to move money: when funds are available in your account under one category and you need to move them into another category, including moving funds to or from a colleague's account.
In transfer what does receipt category mean in FH260?
In the Transfer page, the receipt category is auto-populated when you pick the receipt number. It refers to the category of the original request that you or your colleague made before the transfer.
How can I track disbursed funds in FH260?
The Disbursed Funds page gives comprehensive tracking of every funding request: Total Disbursed, Completed Requests and the Average Request amount at the top, and a filterable table of Funding Requests below showing Request Details, Category, Financial Details, Status, Date and any Required Action.
How do I use the Disbursed Funds page in FH260?
Open Disbursement, then use the status filter (All Status, Pending, Colleague Pending, Boss Pending, Uploaded, Uncleared or Cleared) and the category filter to narrow down the Funding Requests table. Press Export Report to download the filtered list, and check the Required Action column on any row that still needs something from you.
What are the fund request statuses in Disbursed Funds?
A fund request can be Pending, Colleague Pending or Boss Pending while awaiting approval, Uploaded once receipts have been added, Uncleared while a transfer still needs proof, or Cleared once everything has been accounted for.
How do I edit my profile in FH260?
Open View/Edit Profile from the top menu to update your profile photo, Full Name, Role, Bio/Short Description and Theme, then press Save Changes. Press Cancel to discard any changes.
How do I use the Edit Profile page in FH260?
Open View/Edit Profile, press Upload to change your photo, update your Full Name, Role and Bio/Short Description, pick a Theme, then press Save Changes. If you change your mind, press Cancel instead to leave your profile unchanged.
Who can access the Admin menu in FH260?
The Admin menu and its required-action tools are only shown to users with an administrator role. Regular users will not see an Admin link on the Home page.
Can I transfer funds to a colleague in FH260?
Yes. On the Transfer page, set Transfer Type to "Transfer Colleague's Funds", then select the colleague from the list before continuing with the From and To sections as usual.
How do I log out of FH260?
Use the Logout link in the top menu, next to View/Edit Profile, to sign out of FH260.
Which categories can I select for a fund request in FH260?
The Apply page lists Projects, Fuel, Borehole Repairs, Borehole Supplies, Construction, Permits, Paper Works, Office, Internet/Electricity, Rent, Vehicle Repair, Expeditions, Transport, Meals, Accommodations, Training, Vehicle Service, Security Company, Resource Centre, Vehicle Purchase, Transfer Charges, and Other. Choose the category that matches your request.
Which supporting document types and file size are allowed on the FH260 Apply page?
The optional supporting-document control accepts PDF, Word (.doc or .docx), and Excel (.xls or .xlsx) files, with a maximum size of 10 MB per file.
What can I do in FH260 if I do not have a receipt?
The Receipts page lets you provide reconciliation notes instead of uploading a receipt or photo. The page requires either a receipt/photo or non-empty reconciliation notes before submitting the receipt-clearing form.
What must I enter to clear a pending receipt in FH260?
Enter a positive amount that does not exceed the remaining balance, then upload a receipt/photo or provide reconciliation notes. FH260 shows a validation error if the amount is invalid, exceeds the balance, or neither evidence option is provided.
How does FH260 validate clearing an uncleared transfer?
For an uncleared transfer, enter the positive transfer amount shown by FH260 exactly; the amount must match the transfer amount. You must also upload a receipt/photo or provide reconciliation notes before submitting.
Which receipt periods are available in FH260 Downloads?
The Downloads page lets you filter receipts by Annually, Three-Quarter, Half-Yearly, Quarterly, or 1 Month.
Which currencies can I choose in the FH260 Forex Calculator?
The Forex Calculator offers USD, EUR, GBP, KES, UGX, GHS, TZS, and ZMW as currency choices. Select a From currency and a To currency, then enter an amount to see the displayed rates and converted amount.
How can I find a funding request on the FH260 Disbursed Funds page?
Use the search box to search by description, category, or requestor. You can also filter the list by status and category; the status choices include Pending, Colleague Pending, Boss Pending, Uploaded, Uncleared, and Cleared.
What does Export Report do on the FH260 Disbursed Funds page?
Export Report generates and downloads a PDF report for the selected funding requests. The report includes a summary of selected requests and their amounts, followed by details such as requester, approval date, status, category, items, and total request.
What information can I change in my FH260 profile?
The View/Edit Profile form provides controls for your profile photo, full name, role, bio or short description, and theme. Use Save Changes to submit your edits.
How do I choose whose funds to transfer in FH260?
On the Transfer page, set Transfer Type to your own funds or select "Transfer Colleague's Funds." If you select the colleague option, choose the colleague before selecting the receipt and entering the transfer details.
How is the outstanding amount calculated for an FH260 transfer?
The Transfer page calculates Outstanding Amount by subtracting the transfer amount from the receipt amount: receipt amount minus transfer amount.
How do I build a fund request in FH260?
On Apply, choose New or Reimbursement, select a category and sub-category, and add the expense items for the request. You can attach supporting documents, use the reconciliation controls when applicable, review the total, and then use Send and Download Receipt to submit the request.
What can I include when entering expenses for an FH260 fund request?
On Apply, organize expenses under the selected category and sub-category, then enter the expense items and their amounts. The form also has an optional Transaction Cost/Bank Charge field and a Total Request field for reviewing the request.
What request types can I choose on the FH260 Apply page?
The Request Type menu on the Apply page offers two choices: New and Reimbursement.
What details do I enter for each expense item in an FH260 request?
Each expense row has fields for a description, amount, and quantity. The form groups rows under the selected sub-category.
How does FH260 calculate an expense item's subtotal?
The Apply form calculates each item's subtotal by multiplying its amount by its quantity. If no quantity is entered, the calculation treats it as 1.
How do I add a custom sub-category to an FH260 fund request?
On Apply, select Other in the sub-category menu and enter a sub-category name when prompted. FH260 requires a name and labels the added choice with an "Other:" prefix.
Can I attach more than one supporting document to an FH260 request?
Yes. The supporting-document input allows multiple files to be selected. Each file is checked against the listed allowed formats and the 10 MB per-file size limit.
How can I remove a supporting document before submitting an FH260 request?
Each selected supporting document has a remove button. Removing it deletes the file from the form's pending attachment list before the request is submitted.
How does the FH260 Apply page choose a request's currency?
The Apply page maps Kenya to KES, Tanzania to TZS, Uganda to UGX, Zambia to ZMW, and Ghana to GHS. If the user's country is not in that mapping, it defaults to USD.
How are buy and sell rates displayed by the FH260 Forex Calculator?
The calculator fetches a conversion rate for the selected From and To currencies. It displays a buy rate at 1% above that rate and a sell rate at 1% below it.
Which exchange rate does the FH260 Forex Calculator use for the converted amount?
The calculator multiplies the entered amount by the displayed buy rate to calculate the converted amount.
What rules must a new FH260 PIN follow?
The reset form requires a four-digit PIN. It rejects a PIN if any digit is exactly one greater than the preceding digit, and the confirmation PIN must match the new PIN.
What does FH260 do when a PIN reset link is missing its token or email?
The reset page requires both a token and an email in the link. If either is missing, it displays an invalid-or-expired-link message and disables the Reset PIN button.
What request details does the FH260 Disbursed Funds PDF report include?
The PDF report includes the selected-request count and totals grouped by currency. For each selected request it lists the requester, approval date, status, category, item descriptions with sub-categories, amounts and quantities, and total request.
